Word indexing software

Its drawbacks are legion, but one of the worst is its inability to let indexers see and edit more than one entry at a time. DEXter bridges the gap, overcoming the limitations of dedicated indexing programs and of Word's indexing features:.

Bookmarks used to specify a range of text are inserted automatically based on the text you have selected. No need to mess with them, either. Index entries are available and visible at all times in an editable, sortable table. You create and edit index entries directly in the index table rather than in a dialog box or the document being indexed.

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The Best Tech Newsletter Anywhere Join , subscribers and get a daily digest of news, geek trivia, and our feature articles. How-To Geek is where you turn when you want experts to explain technology. Since we launched in , our articles have been read more than 1 billion times. Although desktop publishing packages are not the best tools for indexing, they can be used to create effective embedded indexes.

For technical documents that will be updated frequently or will go online, indexers can create embedded indexes that will help their audience find information quickly and efficiently. Tagging allow indexing codes to be embedded in the electronic text after the indexing is complete. The indexer inserts numbered dummy tags in the files, and then builds the index separately.

The final step uses macros to insert the indexing at each tag in the files. Many of these tools are developed in-house to fit the publishing group's needs.. Keywording is used primarily in online help materials. It can be hard-coded jumps, similar to WWW links, or it can be inserted as embedded coding and built into a list by the software. Automated indexing software, a tool that now accompanies most word-processing software, build a concordance or a word list, from processed files.

An indented index will be easier to navigate for readers, whereas a run-in index will take up much less space on the page.

As you make changes to the index, you'll always see a preview in the "Print Preview" box at the top-left corner of this window. Choose the number of columns. Your index will appear in two columns by default, but you can select a different number by clicking the up or down arrows next to the "Columns" field.

If you click the down arrow enough times, the value will change to "Auto," which will automatically adjust the column numbers to best fit the amount of content in the index. Select an index design from the "Formats" menu. This drop-down menu is below the Print Preview image. Select any of the designs from the drop-down menu to customize your index's appearance. You can also create your own design by selecting From template and clicking the Modify button at the bottom-right.

This lets you customize fonts, spacing, and style for all entries and subentries to create your own design format. If you want the page numbers to be aligned on the right instead of right after each entry, check the box next to "Right align page numbers.

Click OK to save your index. This creates an index that contains all of the entries you've marked throughout your document. You can use this index to look up the pages where important terms and concepts are mentioned throughout your writing.

Part 3. Click the Home tab. If you've found an error in the index, such as a misspelling or incorrect term, you can correct the errors by hand and then update the index using the Update Index tool. Scroll to the error you want to correct. Remember, all indexed references start with "XE" and are surrounded by those curly braces you saw earlier. Make your changes. Change the text inside the quotation marks: If the text is incorrect, correct it now by editing what's inside of the quotes.

Delete an entry: If you want to completely remove an entry from the index, select the entire index entry field including the curly brackets with your mouse, and then press your keyboard's Delete key.

You can click the Paragraph icon in the Home tab when you're finished to turn off paragraph markers. Scroll down and click your index.

Now that you've made changes to the index, you'll need to update it. Clicking the index selects it for updating. Press the F9 key on the keyboard. Depending on your keyboard, you may have to press the Fn key as well to use the F9 key.

This updates the index to reflect your changes. If that doesn't work, click the References tab, and then click Update Index on the toolbar. Create the index. Click where you want to add the index. On the References tab, in the Index group, click Insert Index. In the Index dialog box, you can choose the format for text entries, page numbers, tabs, and leader characters. You can change the overall look of the index by choosing from the Formats dropdown menu.

Not Helpful 0 Helpful 2. You can create an index entry for an individual word, phrase, or symbol, for a topic, a special XE Index Entry field that includes the marked main entry. Not Helpful 3 Helpful 1. Position the insertion pointer where you want the index to appear. If you want the index to start on a new page, create a new page in Word. In the Index group, click the Insert Index button. Click the OK button to insert the index into your document.

Not Helpful 0 Helpful 1. When creating an index at the end of a MS Word doc, how do you edit or delete an index entry? Make sure you have Word set to display text that is formatted as hidden.